Category Archives: Organisation

Posts about organisation of the foundation. Working groups, the board, and other entities, and how we structure our organisation

Foundation AGM and board election results

The State of the Map conference in Birmingham is winding down (although today there’s a very lively room full of fifty OpenStreetMap hackers in way number 32637693) We’ll bring you a summary of all the SotM excitement soon. But before that… some OpenStreetMap Foundation business.

On Saturday we held the Foundation Annual General Meeting.

State Of The Map

Simon Poole, chairman of the board, conducted proceedings and gave his summary of the past year’s foundation news, and then we held a vote.

Board election results:

As Frederik announced on the mailing list, Dermot McNally and Oliver Kühn were both re-elected to the board. Congratulations to them. And they are joined by Kate Chapman.

Kate Chapman said in her manifesto: “Generally I would like to see the OSMF assist OSM in becoming more diverse, I think my experience through the Humanitarian OpenStreetMap Team (H.O.T.) can help make that happen”.   Welcome to the board Kate!

The vote counts looked like this:

  • Kate Chapman 114
  • Dermot McNally 85
  • Oliver Kühn 57
  • Roland Olbricht 54
  • Kai Krueger 42
  • Gregory Marler 40
  • Marek Strassenburg-Kleciak 13

Thank you to all of the candidates for taking part in this process.

Articles of Association

We also voted on adoption of new Articles of Association, and 92% voted in favour, and so this is accepted.

On the issue of whether to allow corporate members to vote, opinions were a little more divided. The count was: For:75; Against:59; Abstain:14. This means a 58% yes vote, and the target of 75% has not been reached, so the amendment is not accepted.

You can read a little more about the points discussed at the AGM, in the draft meeting minutes.

Last chance to vote by email

Today is your last chance to vote by email for this year’s foundation board elections. If you are a member of the OpenStreetMap Foundation, and you are not planning to vote at the annual general meeting in Birmingham this Saturday, then please read the proxy voting information and follow the instructions carefully to send a proxy vote request by email.

As well as voting for three board candidates, we are also asking members to vote on the Articles of Association. See Simon Poole’s previous blog post explaining this.

Proxy voting closes today at 22:00 UTC, but final votes will be accepted in person if you’re coming to Birmingham.

2013 Articles of Association Update

At the upcoming Foundation annual general meeting we will be voting on a new set of articles. The articles are essentially the constitution of the organisation and should lay down the law for how we operate.

Why are we revising the articles this year?

It is not uncommon that over time rules imposed by an organisation’s articles start to be at odds with reality, in the case of the OSMF there have even been issues from the beginning. Given that OSM and with it the foundation have become far more visible and important, we can no longer afford to simply ignore the differences that exist between what is prescribed and what is our day to day practice.

The process that has lead to these new proposed articles has been 2-3 years in the making, and not all of the change requests that accumulated over this period have found their way in to this new text. For this reason we expect more changes at the 2014 general meeting. Further, some of the goals we had for the current changes have not been 100% met due to legal restraints. None the less I would strongly recommend that the general meeting accept the new articles, they are far better than what we currently have.

While I cannot relieve you from the task of actually reading the new legal language, I do want to point out the major changes to the current set of documents.

The new text makes a structural change in that it merges our previous two constitutional documents, the Memorandum of Association and the Articles of Association. We have not made any substantial changes to the objects of the foundation even though in discussion it has been suggested that we make them more specific to the OpenStreetMap project. On top of the merger the whole document has been reformatted and numbered to be in line with the requirements of the new 2006 companies act.

The main issue with the current articles is that they assume that all our members are members according to the UK companies act, this requires us to collect full names and postal addresses from all members and make them available to third parties on request. While there are ways to get around publishing the address, we still consider it problematic from a data privacy point of view that we cannot offer an alternative. The new proposal adds a “associate member” class that sidesteps the above issue.

Our original goal was to afford “associate members” exactly the same rights as normal members. This turned out to not be possible with respect to resolutions and special resolutions at the general meetings which remain reserved for the companies act members. In practical terms this means that the “associate members” will not be able to vote on changes of the articles and dissolution of the organisation, and a handful of other topics. The “associate members” will however be able to elect the board and vote on motions at the AGM. You remain free to choose between regular and associate membership. After adoption of the new articles we will be contacting all existing members for instructions with respect to their membership class.

The proposed text allows us to use electronic means for our correspondence with the members and does away with the need to be physically present at the general meeting location. It still assumes that we are using a conventional proxy assignment for our e-mail voting, we are exploring alternatives to this for the next revision.

During the public discussion early this year I touched on the issue of including an asset lock in the articles, there wasn’t very much feedback on the topic and for that reason we are postponing adding such text to the next revision.

The board was evenly split on the matter of voting corporate membership. As this tends to be a hotly debated topic in our membership too, we have decided that we split the vote on the articles in to a vote on the new text and a vote on a set of amendments that add voting rights for corporate “associate members”.

As the last important point, the current articles did not detail how a member could lose membership either by not paying the membership fees or by being expelled by the board. The new articles try to lay down a reasonable set of rules for this,  in line with our current practice.

Again, while not perfect and with some remaining warts, the new articles are a big step forward. The board and myself strongly recommend accepting them at our upcoming meeting in Birmingham.

Simon Poole

NOTICE 7th Annual General Meeting

(Also posted to the osmf-announce members mailing list)

To all members of OpenStreetMap Foundation,

This is the formal announcement of this year’s Annual General Meeting.

The official full text is this PDF (which, for legal reasons, has to contain the full wording of the new AoA).

The 2013 AGM (Annual General Meeting) of the OpenStreetMap Foundation will take place at the State Of The Map 2013 conference, Aston Business School, Aston Street, Birmingham B4 7ET (map) on Saturday 07th September 2013 at 17:00 BST.

The agenda can viewed here

The new Articles of Association can be viewed here

Details about the OSMF board election are here

Information about proxy voting (email voting) will be posted here in due
course

On behalf of the Board, I am looking forward to meeting you at our
Annual General Meeting.

Frederik Ramm
Secretary
OpenStreetMap Foundation

State of the Map 2013 – Birmingham

State of the Map logo

The OpenStreetMap Foundation, State of the Map Working Group, (SotM-WG) announced today that State of the Map 2013 will be held in Birmingham, England, from 6th – 8th September 2013.

The State of the Map 2013, in Birmingham will be the 7th edition of the official OpenStreetMap conference State of the Map (SotM). State of the Map conferences include:

  • Birmingham, England – Friday through Sunday, 06 – 08 September 2013
  • Tokyo, Japan – 2012
  • Denver, USA – 2011
  • Girona, Spain – 2010
  • Amsterdam, The Netherlands – 2009
  • Limerick, Ireland – 2008
  • Manchester, England – 2007

After more than five years, State of the Map is back in England. The country where not only the project started, but also the country where the first SotM was held.

The Birmingham bid-team are excited to host State of the Map. “We will work hard to ensure we have a memorable State of the Map 2013″ Brian Prangle, the local team lead, says.

More information about the program, sponsoring, etc. will be made available in the coming months.

#SotM2013

New board members

As part of today’s activities in Tokyo, foundation members met for an Annual General Meeting where the final votes were cast for the board elections. Congratulations to our new board members:

Frederik Ramm, and Simon Poole.

Congratulations also to Henk Hoff who has been re-elected to his seat on the board. And thanks to Alex Barth, and Kate Chapman for running in the election. Excellent candidates all round, and we enjoyed some stimulating discussion and debate on the members mailing list. Let’s translate these ideas into action. Not only the elected board, but the whole foundation organisation (including you!) has a part to play in making 2012-2013 a great year for OpenStreetMap.

More details on the election

Your First ODbL Planet

The first day of State of the Map, each year is filled with anticipation. Anticipation of seeing old friends and making new ones, anticipation of inspirational presentations and discussions and anticipation of big announcements.

The opening session at State of the Map, 2012, was no different. In Tokyo, on Thursday morning, 06 September 2012, Steve Coast called Michael Collinson, chair of the License Working Group to the stage to make an announcement. And it was an announcement that we have been anticipating for quite some time.

The next OpenStreetMap planet published will be an ODbL planet.

Mr. Collinson also thanked the countless hundreds (or thousands) who aided immeasurably in the OpenStreetMap license upgrade to ODbL. He named a representative few including OSMF legal counsel Wilson Sonsini, OpenStreetMap community members Richard Fairhurst, Frederik Ramm and Francis Davey, author of the ODbL, Jordan Hatcher and posthumously, License Working Group member Ulf Möller.

There will be more details posted in the next days, but for now we’re excited to share this announcement with you.

Vote for a new Foundation Board

 Today voting has been declared open for the changing seats on the OpenStreetMap Foundation board. Matt Amos, Richard Fairhurst, Dermot McNally, and Oliver Kühn will remain on the board, and are not required to re-run for election this time around, however we have three seats to vote on since Henk Hoff is re-running for election, Mikel Maron is stepping down, and Steve Coast will serve in a new position as “Chairman Emeritus”.

We have five candidates to choose from listed here and candidate nominations are now closed.

If you are a foundation member you can vote for three of these. You can vote by email, and voting is now open through until Wednesday September 5th. Please follow the instructions in the above link. Alternatively if you are going to be in Tokyo for State Of The Map, you may prefer to vote in person at the Annual General Meeting. If you are not a member there is still time to join the foundation before voting, but please do this as soon as possible to allow time for processing.

To help you decide who to vote for, each candidate has written a manifesto, linked from the above list. There is also some interesting debate on the osmf-talk mailing list, and if you wish, you can put questions to the candidates here.

OSM Foundation AGM and board election

The Secretary of the OpenStreetMap Foundation announced today that the next Annual General Meeting of the OSMF and election for board members will be held at State of the Map – Tokyo. The original announcements reads:

To all members of OpenStreetMap Foundation,

NOTICE IS HEREBY GIVEN that the 6th Annual General Meeting of the OpenStreetMap Foundation will be held at the State of the Map 2012 conference, Komaba Research Campus 4-6-1, Meguro-ku, Tokyo, Japan, at 12:30 JST Saturday, 08 September 2012.

You do NOT have to join the conference to attend the meeting. Attendance of the AGM is free. However, if you would also like to join SOTM 2012, you can still register at http://stateofthemap.org/register-now/

OSMF AGM Agenda can be found here: http://www.osmfoundation.org/wiki/Annual_General_Meetings/12

Nominations are also now open for three OSMF board positions at the AGM. Nominations close on Sunday, 26 August 2012 at 1700 UTC.

To add a nomination or your own name please see the instructions at http://wiki.openstreetmap.org/wiki/Foundation/AGM12/Election_to_Board or send an email to secretary at osmfoundation.org .

All (at the start of the AGM) paid-up members of the Foundation are eligible to stand for election to the Board. If you are not already a member of the Foundation then you can sign up via http://www.osmfoundation.org/wiki/Join. If you have questions concerning your membership contact membership at osmfoundation.org .

All (at the start of the AGM) paid-up members of the Foundation are eligible to vote at the Board election.

Proxy voting by email opens on Monday, 27 August 2012 at 0900 UTC. Details on proxy voting by email can be found on the wiki at http://wiki.openstreetmap.org/wiki/Foundation/AGM12/Election_to_Board

The final vote will be taken at the AGM itself.

On behalf of the Board, I’m looking forward meeting you at our Annual General Meeting.

Henk Hoff
Secretary
OpenStreetMap Foundation